Program Administration Accountability

Even Start Family Literacy Program Coordinators have many responsibilities when it comes to program accountability.Reporting duties include:

Quarterly Expenditure Reports to TEA
Quarterly Narrative Reports through TESPIRS (Texas Even Start Program Information Reporting System)
Adult education reporting through ACES (Adult and Community Education System)
Early childhood participation through PEIMS (Public Education Information Management System)
Data collection and assessments in line with the Indicators of Program Quality and to provide data for the Evaluation Report submitted by the individual program’s external evaluator

Quarterly Expenditure Reports
2004-2005 due dates:

Report	Reporting Quarter	Due Date
First Quarter	Sept. 1 – Nov. 30	December 15, 2005
Second Quarter	Dec. 1 – Feb. 28	March 15, 2006
Third Quarter	Mar. 1 – May 31	June 15, 2006
Final	June 1 – Aug. 31	September 30, 2006

Quarterly Narrative Reports for TESPIRS, Texas Even Start Program Information Reporting System.

This is an online statewide database for Texas Even Start programs. Even Start programs are required to report data quarterly through this system. Programs should request a user name and password for TESPIRS as soon as the program is funded. Applications are available at: http://www.tea.state.tx.us/forms/tease/tespirs.htm.

2004-2005 due dates:

Report	Reporting Quarter	Due Date
First Quarter	Sept. 1 – Nov. 30	December 15, 2006
Second Quarter	Dec. 1 – Feb. 28	March 15, 2007
Third Quarter	Mar. 1 – May 31	June 15, 2007
Fourth Quarter	June 1 – Aug. 31	September 15, 2007
Independent Evaluator	June 1 – Aug. 31	September 30, 2007

Accountability for Adults Participating in Even Start Programs

The Consolidated Adult Education Performance Measures for Even Start Grantees in Texas, effective September 1, 2006, is available at

http://www-tcall.tamu.edu/texasLearns/es/esmain.htm

The 2005-2006 School Year Adult Education Performance Measures for Even Start Grantees is available at

Even Start Programs in Texas are required to submit data on adults they serve through TEAMS which is the online statewide database for Texas adult education programs. Adult education programs are required to report data for each month through this system. Even Start programs collaborate with adult education programs for TEAMS data entry or enter their own data into TEAMS. TEAMS applications are available at http://www.tea.state.tx.us/forms/tease/teams.htm.

Accountability for Children Participating in Even Start Programs

Early Childhood IPQ’s for Texas Even Start Programs can be found at:

http://www-tcall.tamu.edu/texasLearns/esdocs/05ipq.htm

Even Start Programs in Texas are required to submit demographic data on the children they serve to their local school district. This information is entered into PEIMS on an annual basis. PEIMS is the statewide database for student accounting in Texas public schools. Contact your local school district’s PEIMS Coordinator to discuss the process for submitting student data.

Independent Evaluator Reports
Independent evaluators prepare reports based on program data and their observations of the program. See program administration resources for Even Start Evaluation.